Picking Up the Pace
The most effective way to streamline joint use and respond to attachment permitting requests is through a joint use platform.
With a data management system in place, these are our top 4 strategies that asset owners can put in place to help simplify joint use tasks:
- Consolidate Joint Use Asset Data in an Accessible Format
- Securely Share Data
- Integrate Asset Data with Other Internal Groups
- Create Workflows
1. Consolidate Data in an Accessible Format
That's a lot of data!
It is time-consuming to manage all this aspects of joint use, especially in a spreadsheet or through multiple systems. Making management as efficient as possible can help ease the chore, stop miscommunication, and prevent mistakes.
Once an owner or attaching companies’ data is available in a joint use platform, the benefits are immediate. Here are a few:
- Historical records: With the complete history of any asset readily available, users can make better-informed business decisions throughout an asset’s lifetime, and have a single accurate record rather than struggling with uncertainty.
- Powerful search and filter functions: Locating specific asset information quickly is simple with the ability to search or filter by date, location, asset name, asset type, and other characteristics. Frequently-used searches can be saved to run repeatedly.
- Mapping functionality: With all assets plotted on a map, users can reduce the number of field visits, reduce permitting backlogs, and eliminate redundancy in the field.
- Dashboard overview: A visual “dashboard,” similar to the dashboard on your car that is customized for any individual user, can provide a central touch-point to stay informed. Dashboard summaries and time-sensitive notifications update individuals about past-due permits, pending permits, third-party trespass, third-party violations, and more.
2. Securely Share Asset Data
It is highly beneficial to be able to share joint use data with internal staff and groups (such as engineering, accounting, operations, and management teams) as well as approved external stakeholders (consider attachers, potential renters, other owners, outside contractors, etc). However, security is paramount in maintaining data control. It is critical to have the ability to define exactly what data the user wants to share, down to specific data fields. Users should be able to customize data sharing based on defined user roles and business objectives.