Getting Ahead in 2018: Keeping Our Resolutions (Part 3 of 3)

Posted by Mary Ashley Canevaro on January 2, 2018

technology 2018Our first article, “Getting Ahead in 2018: Pole Inspections (Part 1 of 3)” looked at the proactive strengths of resolutions to start and maintain regular pole audits. Our second post, “Getting Ahead in 2018: Inspections (Part 2 of 3),” specifically explored the pros of routine conduit vaults. Without them, damage, dangers, and dollars add up, affecting every asset owners' bottom line.

It’s a remarkable feeling to see a resolution list and know how things can change for the better. Once we know what our goals for the upcoming year are, we need a blueprint plan on how to follow through. We need to “plan for our plan,” so to speak. In this article, we outline four strategic ways to stick with a conduit vault or pole inventory plan throughout 2018.

Strategize for Each Month
There are two main ways for the electric utility and communications industries to strategize a monthly plan:
  1. Routine audits keep pole data accurate, and unite joint use departments with billing, finance, operations, engineering, and more. Owners may look at their large asset bases and decide to inventory a different area each month. This type of organizational planning reduces cost, averaging an inventory budget throughout the entire year instead of one big inventory spend.

  2. When an inspection does happen, record every part of it to reduce redundant work. Recording all work also helps other joint use partners who may have assets in the area or attachments to a shared asset.
Integrate New Technology
Integrate a centralized, shared asset management system into audits and inspections. This is the only way to keep clear, concise, and accurate records for the future. Smart technology in a centralized, shared joint use management system should allow clients to:
  • See any project’s progress (any project from a pole transfer to a conduit audit)
  • View multiple projects at one time
  • Store collected asset data (past and present)
  • Manage map-based assets
  • Act on found violations
  • Report internally
  • View photographs and history of each asset or each project regularly
  • Know the cost of the project to date
  • Communicate with joint use partners for all projects and assets
Sustain Order and Organization
With technology that keeps owners and attachers updated on every project, users can stay informed of available real estate (whether they are an owner, attacher, or partner). This streamlines deployment and keeps our communities progressing. An asset management system helps owners and attachers do the following with only one visit to the field:
  • Determine double poles, falling poles, conduit violations and damage
  • Keep bad practices at bay
  • Know when trespass occurs in a vault or on a pole with up-to-date asset data
  • Identify safety hazards, such as climbing obstacles on a pole or water contamination in a vault
  • Identify structural deficiencies, such as rot or cracks on a pole or vault integrity underground
Keep Clear Insight on the Plan
A joint use management platform that will communicate with other joint use owners and attachers is necessary for getting ahead and staying ahead. Communication must be simplified. Documents such as contracts or invoices should be stored in a centralized, shared asset management platform and shared with whomever the owner chooses.

Interdepartmental connections are made possible through such technology—as it aims to unite accounting, operations, engineering, joint use managers, and field technicians. If the company chooses, every employee can be made aware of where inventories, assets, contracts, and invoices stand—making each working team member a proactive associate.

What kind of steps will you take to follow through with your New Year’s resolutions? What is the “plan for your plan?” Share in the comments below. 


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